We offer the ability to take payments on tax warrants for no charge to the county via our credit card site. If you are interested in accepting credit card payments for your county, please email ATWS Support Staff and we can get you set up within one business day. The payments received on the website can be sent to your county either by check or via ACH payment.
Offering credit card as an additional payment option has consistently increased the amount of revenue collected by a county and often makes collecting payments easier. Feel free to contact us for more information.
The automated phone line for the Department of Revenue is (317) 233-4018.
To change the email list of those receiving the nightly FTP process, you MUST change Site Standards by doing the following
Correcting Payment Entry Errors:
The State Board of Accounts does not allow the deleting of a receipted item. Therefore, to create an accounting trail that the State Board of Accounts can follow, the system will not allow the deletion of a receipt. To correct an entry error use the following steps:
NOTE: Once you are done with this process, if you are also using the ATWS Cash Book, a report will print out. This report should be given to the Cash Book support person so that person can also VOID the receipt in the Receipting System. See “Void Existing Receipt” in Cash Book FAQ.
Change Notification letters
To change the Sheriff’s name in the ATWS system, you MUST do the following:
Change Site Standards
Change Notification letters
Mail all address changes to the following address:
INDIANA DEPARTMENT OF REVENUE
ATTN: Rokshana Shireen
ADDRESS UPDATE REQUIRED
PO BOX 595
INDIANAPOLIS, IN 46241-9611
Take the option to create a receipt and when you fill out the form make sure you select “Credit Card” as the Payment Type . The “Credit Card” entries will be listed on an different report when you run the deposit report separated from the Cash, Check, and other monies that are to be deposited into the bank. They will not show up in the Cash Book until the deposit report has been run.
If “Credit Card” is not listed as a Payment Type on the adjustment form, you will need to go to “Set Up Payment Types” under “Maintenance” in the in top menu bar and turn on “Electronic Fund” as a valid payment type.
Note: ATWS treats a Debit Card payment like a Credit Card payment and only lists Credit Card.
If you are using Lieberman Technologies’ credit card site for tax warrant payments, you can elect to receive an ACH deposit instead of a check.
From the menu bar at the top of the Automated Tax Warrant System, select Payment Plans. You will get a drop down menu. From that drop down menu, select Payment Plan Remove a TID. Find the taxpayer and Double Click on the name to remove the taxpayer from the Payment Plan setup.
The State Board of Accounts does not allow the deleting of a receipted item. Therefore, to create an accounting trail that the State Board of Accounts can follow, the system will not allow the deletion of a receipt. To correct an entry error, use the following steps:
When you put a Taxpayer Warrant on a Payment Plan in the ATWS system. ATWS will inform the IDOR that a payment plan is in effect during the overnight FTP process. There are some warrants that cannot be put onto a payment plan because of a state hold and you will be informed of those in your daily FTP email.
SBoA usually asks for certain reports from ATWS. They are:
When this is the case, then the Indiana Department of Revenue has recalled the warrant. You must send the payment to the DOR. You should endorse the check but also write on it that this is for deposit only by the Indiana State Department of Revenue. Mail the check to the DOR. Also you should send a letter to the taxpayer saying that you no longer have this warrant, that the state DOR has the warrant, and that the payment has been forwarded to the DOR.
You could also receipt the check into your cashbook, then immediately cut a check for the Department of Revenue and mail it to them.
The “# Records” count is the total number of warrants that is in the download file. The record count of warrants also include warrants that have been recalled and reissued by the DOR. It does NOT represent the number of first notices that will be printed out which are for warrants that have never been in your system before and therefore have never had a first notices printed.
To change the Sheriff’s name in the ATWS system when just running receipting and Cash Book but not running Tax Warrants, you MUST do the following:
Change Site Standards
First, you will need to confirm that Electronic Transfer is a valid payment type. Payments marked Electronic Transfer/Electronic Fund will appear on your deposit report separately.
Next, you’ll need to set up the deposit as a receipt type.
Then, add a new row to the bottom of the Receipt Types menu.
Once you have added the receipt type, you will need to associate it to the correct column of the cash book.
If only certain users should be able to enter ACH payments, you can restrict access to it. By default all users can access all receipt types. If you have done any restrictions in the past, any new receipt types will have to be added to their permissions.
Take the option to create a receipt and when you fill out the form make sure you select “Credit Card” as the Payment Type . The “Credit Card” entries will be listed on an different report when you run the deposit report separated from the Cash, Check, and other monies that are to be deposited into the bank. They will not show up in the Cash Book until the deposit report has been run.
If “Credit Card” is not listed as a Payment Type on the adjustment form, you will need to go to “Set Up Payment Types” under “Maintenance” in the in top menu bar and turn on “Electronic Fund” as a valid payment type.
Note: ATWS treats a Debit Card payment like a Credit Card payment and only lists Credit Card.
To void a regular receipt do the following:
The State Board of Accounts does not allow the deleting of a receipted item. Therefore, to create an accounting trail that the State Board of Accounts can follow, the system will not allow the deletion of a receipt. To correct an entry error, use the following steps:
To add a New User to the Receipting System:
To change the Sheriff’s name in the ATWS system when just running receipting and Cash Book but not running Tax Warrants, you MUST do the following:
Change Site Standards
First, you will need to confirm that Electronic Transfer is a valid payment type. Payments marked Electronic Transfer/Electronic Fund will appear on your deposit report separately.
Next, you’ll need to set up the deposit as a receipt type.
Then, add a new row to the bottom of the Receipt Types menu.
Once you have added the receipt type, you will need to associate it to the correct column of the cash book.
If only certain users should be able to enter ACH payments, you can restrict access to it. By default all users can access all receipt types. If you have done any restrictions in the past, any new receipt types will have to be added to their permissions.
If you would like to make an entry into the Cash Book without adding the entry to a Deposit, then you should add an adjustment entry into the Cash Book. Adjustment made into the Cash Book will also post any entry into the Check Book. There are two menu options used to add a transaction into your Cash Book which you:
Create Adjustment (Empty)
Typically these types of items will be Electronic Fund Transfers or Bank Fees. This will bring up a form that looks like a receipt entry form. Just fill it as you would a receipt and then click “Process & Exit” to post it or click “Exit” to drop any entry and not post the transaction.
Create Adjustment (Populated)
If you have right clicked on a receipt, you can then click to open the same adjustment form as above, except that all of the information and the dollar amounts of the receipt that you right clicked on will be filled in on the form. A note will also be filled in with the words “Correct Receipt” and then the receipt number that you clicked on. If you wish to reverse this receipt, then just make the dollar amounts negative. Click “Process & Exit” to post it or click “Exit” to drop any entry and not post the transaction.
Sometimes a receipt is taken with the correct RECEIPT TYPE, but the dollar amount is entered on the wrong STUB LINE of the receipt. The RECEIPT TYPE is selected by using the combo box at the top of the receipt. The RECEIPT TYPE does not control which cashbook column the dollar amount of the receipt is put into. It only comes into play when the view of the cashbook is “restricted” by means of the “Restrict CB” button. The STUB LINE of the receipt is the area of the receipt where a dollar amount is entered. This is what controls which cashbook column the money is put into. During the initial setup of your receipt and whenever you add a new item to one of the four combo boxes on the receipt, you designate which cashbook columns the various stub rows and combo boxes of the receipt will post to.
So when someone selects a receipt type of “work release”, but enters the money into the “cash bonds” stub line, that dollar amount will be entered into the “cash bonds” cashbook column instead of the “work release” cashbook column.
In order to move the money from the “cash bonds” column to the “work release” column, you must make two adjustments. The first adjustment must be exactly like the receipt that you are correcting EXCEPT the amount must be NEGATIVE. So if the amount in our example was $50, you would select the “work release” receipt type, then enter a negative $50 on the “cash bonds” receipt stub line. This will reverse out the receipt that was taken. To do the second adjustment according to our example you would select the “work release” receipt type and enter $50 on the “work release” receipt stub line.
Remember that you have to put in the correct TOTAL amount for the receipt. Also be sure to add notes to everything so that the State Board of Accounts will have documentation as to why you created the adjustments.
Doing two adjustments in this fashion will correct the problem.
NOTE: The system will not allow you to make an adjustment that totals to 0.00 dollars.
Take the option to create a receipt and when you fill out the form make sure you select “Credit Card” as the Payment Type . The “Credit Card” entries will be listed on an different report when you run the deposit report separated from the Cash, Check, and other monies that are to be deposited into the bank. They will not show up in the Cash Book until the deposit report has been run.
If “Credit Card” is not listed as a Payment Type on the adjustment form, you will need to go to “Set Up Payment Types” under “Maintenance” in the in top menu bar and turn on “Electronic Fund” as a valid payment type.
Note: ATWS treats a Debit Card payment like a Credit Card payment and only lists Credit Card.
If you are using Lieberman Technologies’ credit card site for tax warrant payments, you can elect to receive an ACH deposit instead of a check.
Every month, you will create a new folder. This folder should contain the following items:
When you receive your bank statement, open up your Reconciliation Report. Go through the statement and mark off all checks that have cleared as well as any deposits made in that month.
This can be used to record posting errors made by the bank.
After you click the “Cash Book” button on the main menu screen, choose the “Checks” option from the top menu strip and then choose the “Create Adjustment” option. This will take you to a screen where you can make entries.
Any entry you make on this screen will be recorded on the DEPOSIT side of the Check Register & Reconciliation screen. This could also be used to record an entry when the bank makes an error or charges fees.
A positive entry amount will be treated like a deposit.
A negative entry amount will be treated like a negative deposit.
The easiest way to record EFT payments is to right-click on the proper Cash Book month and select “Create Adjustment (Empty)” and then fill out the form – make sure you select “Electronic Fund” as the Payment Type. This will post an entry into the Cash Book ready to be disbursed and also an entry into the Check Register for later reconciliation.
If “Electronic Fund” is not listed as a Payment Type on the adjustment form, you will need to go to “Set Up Payment Types” under “Maintenance” in the in top menu bar and turn on “Electronic Fund” as a valid payment type.
Note: Some counties wait to close a Cash Book month until they get their bank statement to see if there are any EFT payments that need to be recorded.
To void a receipt that was posted on a previous day after the deposit has been run:
To export CashBook data to Excel:
SBoA usually asks for certain reports from ATWS. They are:
One form that meets the specifications can be purchased on-line from:
The software on each PC must also be Linked to the data tables in the cloud. You will need the linking pass-code to accomplish this. This code was given you when ATWS was installed and will not change for your county.
Note: DO NOT make a shortcut to a network fold because it drastically slows down the startup of ATWS.
The software on each PC must also be Linked to the data tables in the cloud. You will need the linking pass-code to accomplish this. This code was given you when ATWS was installed and will not change for your county.
One time (regardless of how many PCs need updating) —
Download ATWS.exe from the website
https://www.ltnow.com/cx/atws/thin-app/
and
On all PCs, 1 at a time or many at the same time, as a rolling update —
Lieberman Technologies provides computer programming, web design and hosting, and IT as a Service to customers of all sizes.
Our goal is to help businesses through efficient use of technology.
Learn more at www.LTnow.com
